Job Description

We are seeking an experienced, proactive, and detail-oriented Executive Assistant to support our ED in all aspects of their daily work. The ideal candidate will have strong organizational and communication skills, the ability to work well under pressure, and flexibility in terms of work hours and travel requirements. The Executive Assistant will serve as a crucial link between the MD and the rest of the organization, ensuring effective communication and collaboration.

Key Responsibilities

• Complex calendar management: Schedule, coordinate, and manage appointments, meetings, and conferences on behalf of the MD, ensuring a seamless flow of daily activities.
• Travel coordination: Arrange and manage travel itineraries, including booking flights, accommodations, and ground transportation, as well as preparing travel documents and materials.
• Document preparation: Draft, edit, and proofread correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professional presentation.
• Meeting preparation and follow-up: Assist in preparing agendas and materials for meetings, taking minutes, and tracking action items and follow-ups.
• Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information and communications.
• Communication: Serve as a liaison between the MD and various internal and external stakeholders, managing communications and correspondence professionally and efficiently.
• General administrative tasks: Perform various administrative tasks, including managing expense reports, filing, and organizing documents.
• Special projects: Assist in the planning, execution, and coordination of special projects and initiatives as needed.

Requirements

• A Bachelors degree in Business Administration or a related field.
• A minimum of 2 years of experience supporting C-level executives or similar senior management roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse audiences.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Proven ability to work independently and collaboratively within a team, as well as with external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility in terms of work hours and travel requirements, as needed to support the EDs schedule and commitments.
• Willingness to adapt to changing work demands and a fast-paced work environment.
• Should have educational and experience of 1-2 Years working in Stock Broking Industry. (Experience in Operations/Project Management is preferable)"